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Beaver Valley Probus Club- Home
- 2023 Annual General Meeting
2023 Annual General Meeting (AGM)
Beaver Valley PROBUS Club
Notice of General Meeting
March 28, 2023 @ 11:00 am – Online via Zoom
This year's AGM will be held on March 28, 2023 at 11 AM. It will be an online meeting, using Zoom. An invitation and a reminder will be emailed to our members ahead of time and with instructions on how to join this online meeting.
Please note that on that same day, March 28, 2023 between 1:30 and 3:30 PM, we will be holding our Annual Activities Fair in the Beaver Valley Community Centre.
We kindly ask that all members participate in the online vote to
- elect our Officers
- accept amendments to our club's Constitution and Bylaws
- accept the minutes of the 2022 AGM
- accept the 2022 Annual Financial Statements.
**It is important that members participate in this online vote so that the required quorum of 25% is met and the club can continue to operate!**
If you would like to be nominated for one of the Officer positions, or if you know of someone who would accept a nomination, then please contact Caroline Bacher so that such nominees can be added to the ballot. The deadline for nominations is March 7, 2023.
Timeline
- January 24 during our General Monthly Meeting
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- President to advise the membership ... of the process for further nominations as per Bylaw 4-2
- This information will also be included in the February Grapevine newsletter
- February 21
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- Treasurer submits to the Management Committee the 2022-2023 Annual Financial Statements for review prior to and for approval during the Committee's meeting on February 28
- February 28 during our General Monthly Meeting
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- Nominating Committee to present a slate of candidates for consideration for Officers of the Club
- Officer positions with current nominees:
Position Nominees President Ilene Rushefsky Charland 
Vice President Joanne Vivona 
Treasurer Lynn Horlor 
Co-Secretaries Mary Ann Collins-Williams 
Kris Wichman 
- February 28 during our Management Committee Meeting
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- Treasurer moves for committee to approve Annual Financial Statements to be voted on by the Membership
- March 7 is the deadline for additional nominations
- March 8 announcement via March Grapevine newsletter
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- Nominating Committee communicating further nominations to the membership, if any
- Information provided on how to vote for Officers and acceptance of Annual Financial Statements
- March 21
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- The following documents will be posted on our website:
- Online voting begins. Invitations are sent for outlining the 4 articles to be voted on:
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- Acceptance of 2022 Annual General Meeting Minutes
- Slate of Officers currently standing for election
- Acceptance of 2022-2023 Annual Financial Statements
- Acceptance of new Club Constitution and Bylaws
- March 27
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- Online voting closes at 8PM and results are tallied
- Email with the Zoom link to the AGM will be sent out
- March 28 during AGM
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- President provides a review of the past year
- President communicates the results of acceptance of Annual Financial Statements
- Treasurer responds to questions raised via online voting form
- Nominating Committee presents results of vote for Officers
- New President presents the Management Committee