|
Beaver Valley Probus Club- Home
- 2020 AGM Minutes
Beaver Valley Probus Club
19th Annual General Meeting
February 25, 2020
Minutes
In the absence of 2019 President Marion Stewart, John Dick, Past President, served as facilitator for the meeting.
Recognition:
- Stella Zahradnik, Social Convenor - organizing the AGM Lunch
- Harmony North Chorus – Providing AGM Lunch
- Joan Williams - providing our coffee and sweets at our meetings throughout the past year.
- New Members welcomed (Names shown on screen and asked to stand)
Call to Order:
- Pursuant to the By-Laws of the Club and, as a former President, John Dick acted as Chairperson. Our co-secretary, Pam Weaver, will act as recording Secretary.
- Members were asked to stand and state their name clearly before making or seconding motions or asking questions.
- Members were advised that Notice of the AGM had been properly circulated.
- Because a quorum of the Club was present, the 2020 Annual General Meeting of Members was declared properly constituted for the transaction of business.
President’s Report:
It is with regret that I cannot complete my term as your President at this February Annual General Meeting. I just had hip surgery and need to stay quiet for a few weeks. Life does get in the way sometimes. Thanks, John, for stepping up today.
Our Club had a very active year:
Starting off with the New Members Lunch. It was a great way to connect with new Members and answer any of their questions before the Activity Fair sign ups.
We have gone to the Theatres in both Stratford and Penetang.
Outings on Lake Muskoka plus visits to Nottawasaga Model Railway Museum and the Steam Heritage Museum.
Not to forget our Annual Picnic with prizes for a number of fun events as well as Bocce.
The Golf Tournament, as always, was “sold out”.
Paul Zammitt from Toronto Botanical Gardens spoke at the Marsh Street Center and will be coming again this year. The Royal Winter Fair saw us there as well.
We cannot forget the “Fallicious” Lunch at The Pottery where each of us drew a table number and sat with someone “new”.
Again, our Christmas Lunch was a great success at Lora Bay.
There is always lots to do - please participate.
Your Management Team is always open to new ideas. Our Club is for your enjoyment – just get involved.
Treasurer’s Report:
- Presented by Jim Scott, Treasurer
- Jim Scott moved that the Financial Statements be accepted as presented; Second – Joanne Vivona; No questions or concerns were raised; Motion carried [by show of hands].
Ratification of Constitution & Bylaws of Beaver Valley Probus Club:
We have been asked by Probus Canada to ensure that our Constitution and Bylaws are updated periodically. Membership was advised that the Management Committee reviewed and revised, as necessary.
The revised Constitution follows that of Probus Canada; and the Bylaws are updated to reflect our ongoing commitment to good management. The Amended Constitution and Bylaws were posted on the Club’s website for your perusal in January 2020.
- John Dick moved that the Amended Constitution and Bylaws, as posted, be approved by the Membership at today’s Annual General Meeting ; Second – Murray Lamont.
Questions/Concerns: A concern was raised by Bev Wright over the “10-year limit on Board membership.” Peter Boehm, and Bill McMurray also participated in the discussion. Pat Wright, former President and member of the Management review team, stepped forward to explain that the restriction was stipulated in Probus Canada documents. It was found during the very much overdue review of our Constitution and Bylaws, that we needed to include this stipulation to align ourselves with the national documents. She further advised that because we had several long-serving members of the Board that this would immediately affect, the Board agreed to ‘grandfather’ this stipulation in.
Motion carried [by show of hands].
Nominating Committee Report:
Presented by Pat Wright, Past President
Pursuant to the By-laws of the Club, the following slate of officers for 2020 – 2021 are presented on behalf of the Nominating Committee:
| President: | Caroline Bacher | |
| Vice-President: | Martin Buscher | |
| Co-Secretaries: | Pam Weaver & Nancy Seppala | |
| Treasurer: | Kathy Eagleson |
No further Nominations were received. Pat Wright moved to accept the election of the officers as presented by the Nominating Committee; Second – Lynn Corrigan; Motion carried [by show of hands]. John Dick declared the nominees officially elected as Officers of the Club for 2020-2021.
Pat Wright introduced for recognition all the members of the 2020-2021 Management team.
| President: | Caroline Bacher | |
| Vice-President: | Martin Buscher | |
| Co-Secretaries: | Pam Weaver & Nancy Seppala | |
| Treasurer: | Kathy Eagleson |
The non-elected members of the Management Committee are:
- Past President Marion Stewart
- Social Convenor Stella Zahradnik
- Membership Vicki and Terry Kellar
- Speakers Chair Ann Parsons
- Activities Convenor Rick Leclair
- Asst. Act. Conven. Colleen Wilson-Dick
- Communications Nancy Dixon
- Committee members:
- Newsletter Chris Rickard
- Technical Advisor Cary Eagleson
- Website Coordinator Heather Buscher
- Director–at-Large Hank Bouwman
- Director-at-Large Nancy Griffin
Member Recognition:
- Recognition and appreciation for those who are leaving the Management Committee for their many contributions to our Club.
- Susan Bois - Co-Secretary
- Jim Scott - Treasurer
- Kathie O’Malley - Activities Coordinator
- Cheryl Besley - Webmaster
- Tom Paech - Director at Large
- Lifetime Membership and Plaque presentation
- Jim Scott, Treasurer, for his many years of devoted service to our club.
Adjournment:
Motion from the floor to adjourn the 19th Annual General meeting of the Beaver Valley Probus Club be adjourned – John Hethrington; Second – Ann Cox; Motion carried [by show of hands]; No questions or concerns were raised; Meeting adjourned.
New President:
- Caroline Bacher presented with President’s Badge and Gavel by John Dick.
- Caroline shared the following before announcing a short break prior to the start of the regular Monthly meeting:
- Change to March 31st Meeting Date
- “New Members Lunch” on March 31st
- The April meeting is the Club’s “Activity Fair” where Members can get information and sign up for various groups that are of interest.